Career Opportunities

Position: Full-time
Reports to: Executive Director
Based at: Center for Food Education

The Executive Assistant’s primary role is to support the Executive Director and ensure that JVTF’s administrative operations align across departments to support the success of the organization.

This position requires a high level of professionalism, discretion, and independent judgment to manage complex tasks, communications, and projects that are sensitive in nature. The candidate must be organized and proactive. The Executive Assistant prioritizes competing interests, handles matters expeditiously, and follows through on projects to successful completion, often with deadline pressures. They work collaboratively with members of the leadership and operations team. 

The Executive Assistant will be a trusted partner to the Executive Director, a key point of contact for board members and the Leadership Team, and an organizational culture ambassador who models our organizational values.

Key Responsibilities

Executive Support

• Strategically manage and oversee the Executive Director’s calendar, ensuring adherence to all commitments and  keep them informed of upcoming responsibilities
• Anticipate the needs of the Executive Director and proactively manage tasks to ensure efficiency and effectiveness
• Schedule internal and external meetings, create and distribute meeting agendas, compile supporting documents, organize meeting spaces, ensure necessary technology setup, process notes into minutes, and ensure follow-up on action items
• Draft written communications, including emails and letters of support, to conserve the Executive Director’s time
• Maintain and organize physical and digital files, including receipts and other documents
• Complete errands and tasks outside the office as needed
• Develop and maintain strong relationships with internal teams and external partners and coordinate special projects and initiatives as assigned by the Executive Director 
• Manage confidential and sensitive information with discretion
• Support planning and execution of JVTF events and activities
• Represent Executive Director with professionalism when interacting with staff, board, donors, and stakeholders

Board Liaison

• Serve as the administrative liaison to the Board of Directors, ensuring compliance in board                            matters by keeping all necessary forms, information, and materials up to date
• Plan, schedule, and coordinate logistics for all board and committee meetings, including drafting agendas, preparing and distributing board packets, and maintaining accurate minutes
• Maintain up-to-date records of board rosters terms, assignments, and attendance
• Support board recruitment, onboarding, and engagement strategies in partnership with Executive Director and Leadership Team
• Coordinate communication between Executive Director, Leadership Team, Staff, and Board members

Office and Operations Support 

• Provide front desk coverage, including greeting visitors and answering calls
• Maintain reception area and all common areas in a clean and organized manner
• Take inventory of office supplies and restock as needed
• Coordinate logistics for organizational events, including all-staff meetings, board meetings, and assist external events
• Manage printing systems and provide technology and AV troubleshooting support
• Assist in mail distribution
• Assist in opening and closing the Center for Food Education
• Host or lead tours of the Center for Food Education for community partners

Please note that this job description is not designed to provide a comprehensive list of all activities, duties, or responsibilities that are required of the employee for this position.  Job responsibilities may change at any time and without prior notice.  New job responsibilities may be added as needed. 

What We Look For

• Believers in the power of food, education and community
• Strong understanding of nonprofit governance and board relations
• Excellent organizational skills and project management  with strong attention to detail
• Excellent communication and interpersonal skills; ability to deal effectively with all levels of the organization as well as external parties and ask for clarity, when needed.
• Ability to work some  evenings, nights, and weekends, and willing to travel as necessary
• Ability to effectively maintain confidential information
• Exceptional written, verbal, and proofreading skills
• Proficient with Google and Microsoft Office Suites
• Demonstrated ability to handle multiple tasks concurrently, prioritize accordingly, manage changing deadlines, and recognize the nuances linked with supporting the Executive Director
• Ability to work well under pressure and exhibit excellent judgment, tolerance of ambiguity
• Proven ability to maintain confidentiality and exercise sound judgement
• Self-managing: ability to work well independently with minimal oversight and as part of a team
• A positive and constructive attitude
• A love for learning
• The ability to hear, reflect upon, and implement feedback

Duration​ ​and​ ​Compensation

This is a year-round, full-time position with a 3-month probation period. The competitive compensation package includes:

• Compensation range: $50,000 as starting salary
• 403(B) with employer matching
• Paid health and dental individual benefits 
• 9 paid holidays, 22 Days of Paid Time Off, and end-of-year winter break
• Generous parental leave

How to Apply
To apply for this position, send your cover letter and resume to jobs@jvtf.org with the subject line “Executive Assistant.”

Criminal background check and a valid driver’s license required.